AYSO Procedures

AYSO is a volume style picture day meaning lots of subjects, basic poses, and not a lot of time. High quality images are none the less expected from every shot.

SHOOT INFO

POC: IVee Yamada

Set up Time: 6:30am

Start Time : 7:30 am

LOCATION: Kapiolani Park

22 Teams

10U - 12U

1 Camera

Using Blueprint Tethered

Shoot Towards Waikiki Shell in the ditch

Shoot Full Body

Chris- Photographer

Glenn- Poser

Kai- Image # Recorder

 

Sample Shot of Individual. Shooting Towards Shell. Exposure should look like this

Sample Shot of Coaches Picture. Shooting Towards Shell. Exposure should look like this

Picture Day Setup

Camera Setup

  • Cameras are set up on foldable tables on tripods

  • Laptops are connected to each camera using camera cable

  • Generator is setup 50 feet away from picture taking area downwind

  • Laptops should be plugged in to the generator for power

  • Subject Markers should be placed for consistency.

  • ALL Lights are weighted down to prevent falling

  • Tent (if used) Should be staked down and weighted

  • All spare equipment and bags are stored behind the photographers, neatly and closed

Computer Setup

  • Computers are open and running Captura Workflow (Blueprint)

  • Go to the Job tab

  • Open Job “SPORTS- AYSO Spring 2025”

  • Click Tethered Capture “Start Session”

  • Open EOS Capture

  • Start Capture session

  • Images should go to a folder on the desktop labeled “AYSO SPRING 2025 Images”

  • In Blueprint Capture go to settings

  • Scroll down to Camera hot folder

  • Click Enable Watching

  • Click browse and select the folder on the desktop labeled “AYSO SPRING 2025 Images”

  • You are now ready to shoot

Data In Blueprint (Captura)

Data Columns are assigned to specific info from the Roster. Below is a guide to what column is what in blueprint.

BLUEPRINT -> Roaster

Year -> Division (10U Boys)

Teacher -> Coach (Choy)

Homeroom -> Temp Team Name (Choy 10U Boys)

Organization -> Team Name (Fire Tigers)

First Name -> Players First Name

Last Name -> Players Last Name

Subject Type -> Player of Coach

Custom Data 1 -> Position (Assistant Coach, Coach)

WORKFLOW

Individual Photos

  1. Players form a line along side the tent

  2. Photographer asks for the first and last name of the first player

  3. photographer searches name in Blueprint

    1. DOUBLE CHECK THE NAME MATCHED THE PLAYER

  4. Click on the name to shoot the the players profile

  5. Take 3 Photos- Eyes must be open, pose is good, exposure is good

  6. Read Image number to image number recorder

  7. Thank the player and say “thank you, you’re all set”

  8. call the next player and get their name

  9. repeat

Team Photos

  1. After all players have taken their individual photo gather the team and line them up by height order

  2. You should make 2 or 3 rows following the team photo guide below

  3. Coaches go on the side in the back row. One on either side or evenly split

  4. In Blueprint go to Groups -> and select the appropriate group

  5. Groups will appear as team names OR the Temp Team name (Choy 10U Boys)

  6. Take a minimum of 5 photos to ensure eyes are open and account for possible mistakes.

  7. Say “Thank you Team you are all set, have a great day”

Coaches Photo

  1. Look up coaches name

  2. Subject type should be Coach

  3. make sure the team matches the rest of the team you are shooting (WARNING: Some coaches are part of multiple teams. Be sure you are photographing to the right one)

  4. Take 2 photos making sure eyes are open and exposure is set

1.jpg
2.jpg

Sample Graphics

Memory Mate

Team Photo- Design is slightly changed from what is shown

Help Video